Jobs
Permanent
Dublin City Centre
Posted 2 weeks ago
#The perks
- Excellent opportunity to join an innovative and growing investment firm based in Dublin City Centre, offering exposure to a fast-paced financial services environment.
- Join a truly respected and highly welcoming team, known for its collaborative culture and supportive working environment.
- Competitive salary depending on experience (€35k - €42k) plus hybrid working (2 days working from home).
- Provide administrative and coordination support to a truly respected, highly welcoming team, assisting senior leadership and wider stakeholders across the business.
- Support the scheduling and coordination of meetings, managing complex calendars across multiple time zones.
- Coordinate domestic and international travel arrangements, ensuring all logistics are organised efficiently.
- Act as a key point of contact for the Dublin office, supporting day-to-day office administration and operations.
- Assist with the planning and coordination of internal meetings, events and team activities.
- Support general office management including meeting room preparation, printing, document management and office supplies.
- Liaise with internal teams and external contacts, ensuring effective communication and follow-up on key actions.
- Provide ad hoc administrative support and assist with additional projects and operational tasks as required.
- Previous administrative, coordination or office support experience gained within a fast-paced professional environment (supporting a team essential)
- Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
- Excellent written and verbal communication skills with a professional and confident approach.
- High attention to detail and accuracy when managing schedules, documentation and administrative tasks.
- Strong knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.
- Proactive, reliable and adaptable, with a positive attitude and willingness to support a busy team.
Job Features
#The perks Excellent opportunity to join an innovative and growing investment firm based in Dublin City Centre, offering exposure to a fast-paced financial services environment. Join a truly respected...
Permanent
Dublin City Centre, Dublin South
Posted 2 months ago
#The Perks
- Join a growing, ambitious business where you’ll play a key role in delivering and coordinating business-critical initiatives
- Work closely with senior leadership in a high-visibility, trusted position
- Opportunity to take real ownership and have a direct impact on how the business operates and scales
- Competitive salary (circa €50–60k depending on experience) plus bonus/benefits
- Hybrid working model (Dublin 2 office) with 2 days working from home
- Flexibility and autonomy, with exposure to a wide range of projects across the business
- Strong opportunity to grow into a broader operations or delivery-focused role over time
- Coordinate and drive multiple projects and initiatives from start to finish
- Ensure all moving parts across projects are organised, aligned, and progressing
- Manage timelines, track key actions, and follow through to completion
- Work closely with internal teams, senior stakeholders, and external vendors
- Act as a central point of coordination to keep projects on track and moving forward
- Proactively identify issues, risks, or delays and take action to resolve them
- Ensure projects are delivered in line with internal processes, controls, and compliance requirements
- Maintain clear and consistent communication across teams to ensure alignment
- Take a hands-on role in delivery, not just coordination — getting involved where needed to ensure outcomes are achieved
- Support a range of practical, high-impact initiatives, including:
- Office relocation (supplier coordination, fit-out, operational readiness)
- Improvements to customer and candidate experience
- Rollout of new systems and internal processes
- Coordination of onboarding and hiring programmes
- Sustainability and operational improvement initiatives
- Proven experience supporting or delivering projects, initiatives, or business operations
- Background in a highly organised, coordination-heavy role, such as Executive Assistant/Personal Assistant, Office Manager, Project Coordinator/Lead
- Highly organised with strong attention to detail and ability to manage multiple priorities
- Comfortable working in a fast-paced, evolving environment with changing priorities
- Experience working in a small or scaling business or in a role with high levels of autonomy
- Strong stakeholder and communication skills, with confidence dealing across all levels
- Solutions-focused mindset with strong follow-through and accountability
- Interest in improving processes, systems, and overall business efficiency is a strong advantage
Job Features
#The Perks Join a growing, ambitious business where you’ll play a key role in delivering and coordinating business-critical initiatives Work closely with senior leadership in a high-visibility, trus...
Contract
Dublin City Centre
Posted 2 months ago
#The Perks
- Opportunity to work on large-scale infrastructure project in Dublin City Centre
- Initial 6-month contract with potential for permanent position
- Excellent fixed term contract rate available
- Exposure to major project delivery environments and cross-functional teams
- Maintaining an up-to-date staff list and ensuring compliance with all safety requirements
- Briefing new staff on health, safety, and security requirements prior to site attendance
- Acting as a key liaison with the Health & Safety team, providing regular updates and escalating issues where required
- Supporting staff with booking training and induction sessions and ensuring all onboarding requirements are met
- Ensuring GDPR compliance in relation to staff training and induction records
- Coordinating with internal teams to coordinate system access and approvals in accordance with project requirements
- Providing guidance to staff and visitors regarding site procedures and compliance requirements
- Arranging and coordinating annual and quarterly team meetings
- Experience in site administration or project support within infrastructure, engineering, or construction environments
- Strong understanding of health & safety compliance and site-based requirements
- Excellent organisational skills with the ability to manage multiple tasks and priorities
- Strong communication skills with the ability to liaise across teams and stakeholders
- High attention to detail, particularly in relation to compliance and documentation
Job Features
#The Perks Opportunity to work on large-scale infrastructure project in Dublin City Centre Initial 6-month contract with potential for permanent position Excellent fixed term contract rate available E...