Jobs
Permanent
Dublin City Centre, Dublin South
Posted 2 weeks ago
#The Perks
- Join a growing, ambitious business where you’ll play a key role in delivering and coordinating business-critical initiatives
- Work closely with senior leadership in a high-visibility, trusted position
- Opportunity to take real ownership and have a direct impact on how the business operates and scales
- Competitive salary (circa €50–60k depending on experience) plus bonus/benefits
- Hybrid working model (Dublin 2 office) with 2 days working from home
- Flexibility and autonomy, with exposure to a wide range of projects across the business
- Strong opportunity to grow into a broader operations or delivery-focused role over time
- Coordinate and drive multiple projects and initiatives from start to finish
- Ensure all moving parts across projects are organised, aligned, and progressing
- Manage timelines, track key actions, and follow through to completion
- Work closely with internal teams, senior stakeholders, and external vendors
- Act as a central point of coordination to keep projects on track and moving forward
- Proactively identify issues, risks, or delays and take action to resolve them
- Ensure projects are delivered in line with internal processes, controls, and compliance requirements
- Maintain clear and consistent communication across teams to ensure alignment
- Take a hands-on role in delivery, not just coordination — getting involved where needed to ensure outcomes are achieved
- Support a range of practical, high-impact initiatives, including:
- Office relocation (supplier coordination, fit-out, operational readiness)
- Improvements to customer and candidate experience
- Rollout of new systems and internal processes
- Coordination of onboarding and hiring programmes
- Sustainability and operational improvement initiatives
- Proven experience supporting or delivering projects, initiatives, or business operations
- Background in a highly organised, coordination-heavy role, such as Executive Assistant/Personal Assistant, Office Manager, Project Coordinator/Lead
- Highly organised with strong attention to detail and ability to manage multiple priorities
- Comfortable working in a fast-paced, evolving environment with changing priorities
- Experience working in a small or scaling business or in a role with high levels of autonomy
- Strong stakeholder and communication skills, with confidence dealing across all levels
- Solutions-focused mindset with strong follow-through and accountability
- Interest in improving processes, systems, and overall business efficiency is a strong advantage
Job Features
#The Perks Join a growing, ambitious business where you’ll play a key role in delivering and coordinating business-critical initiatives Work closely with senior leadership in a high-visibility, trus...
Contract
Dublin City Centre
Posted 3 weeks ago
#The Perks
- Opportunity to work on large-scale infrastructure project in Dublin City Centre
- Initial 6-month contract with potential for permanent position
- Excellent fixed term contract rate available
- Exposure to major project delivery environments and cross-functional teams
- Maintaining an up-to-date staff list and ensuring compliance with all safety requirements
- Briefing new staff on health, safety, and security requirements prior to site attendance
- Acting as a key liaison with the Health & Safety team, providing regular updates and escalating issues where required
- Supporting staff with booking training and induction sessions and ensuring all onboarding requirements are met
- Ensuring GDPR compliance in relation to staff training and induction records
- Coordinating with internal teams to coordinate system access and approvals in accordance with project requirements
- Providing guidance to staff and visitors regarding site procedures and compliance requirements
- Arranging and coordinating annual and quarterly team meetings
- Experience in site administration or project support within infrastructure, engineering, or construction environments
- Strong understanding of health & safety compliance and site-based requirements
- Excellent organisational skills with the ability to manage multiple tasks and priorities
- Strong communication skills with the ability to liaise across teams and stakeholders
- High attention to detail, particularly in relation to compliance and documentation
Job Features
#The Perks Opportunity to work on large-scale infrastructure project in Dublin City Centre Initial 6-month contract with potential for permanent position Excellent fixed term contract rate available E...
Permanent
Dublin City Centre, Dublin South
Posted 2 months ago
#The perks
- Join a growing, ambitious business where you’ll play a key role in delivering high-impact projects across operations, technology and customer experience
- Work in a fast-paced, collaborative environment with strong visibility across business-critical initiatives
- Competitive salary (€50k–€55k depending on experience) + bonus + benefits
- Hybrid working model with 2 days working from home (D2 office)
- Strong opportunities for progression as the business continues to scale
- Coordinate and track multiple projects, ensuring timelines and milestones are met
- Create clear project plans outlining scope, goals and deliverables
- Identify risks early and implement solutions to keep projects moving forward
- Escalate issues where required while maintaining ownership of outcomes
- Act as a key point of contact for stakeholders, driving engagement and accountability
- Manage communication across teams to ensure alignment and progress
- Manage relationships with external vendors, ensuring delivery meets expectations
- Office relocation from sourcing through to full operational setup
- Implementation of new customer and candidate experience initiatives
- Rollout of a new technology stack
- Development of a high-quality onboarding and hiring programme
- Delivery of sustainability and environmental initiatives
- This role would suit experienced Project Coordinators/ Office Managers or EA/PA's with Project Support exp. Professionals with a proven ability to deliver projects in a fast-paced or small business environment is essential.
- Undergraduate degree or equivalent experience
- Strong communication and influencing skills
- Ability to manage multiple priorities and meet deadlines
- Proven “task completer” with strong ownership and follow-through
- Experience working in a small or growing business environment
- Self-reliant, resourceful, adaptable and comfortable working in a fast-paced, dynamic environment
- Interest in technology and business improvement (no technical background required)
Job Features
#The perks Join a growing, ambitious business where you’ll play a key role in delivering high-impact projects across operations, technology and customer experience Work in a fast-paced, collaborativ...
Permanent
Dublin City Centre, Dublin South
Posted 2 months ago
#The perks
- Excellent opportunity to join a well-established, global commercial property organisation with a strong reputation in the real estate market.
- Work within a professional, fast-paced and collaborative corporate property team, supporting leasing and development transactions across a diverse property portfolio.
- Competitive salary depending on experience (circa €45k + bonus + benefits).
- Provide administrative and transaction support to the corporate property team, assisting with the management of commercial leasing, property transactions and portfolio administration.
- Support the preparation and coordination of new leases, lease renewals, licences and other property agreements.
- Assist with the preparation and processing of legal and contractual documentation, ensuring all approvals and documentation are in place.
- Liaise with internal teams, legal advisors, tenants and external stakeholders to progress transactions and ensure deadlines are met.
- Assist with the preparation of leasing reports, income tracking and transaction pipeline updates.
- Provide general administrative support to the wider property team including document management, meeting coordination and office administration.
- Process invoices and purchase orders and assist with financial and administrative tracking related to property transactions.
- Support the team with ad hoc property administration, reporting and operational tasks as required.
- Previous administrative, coordination or office experience required (ideally gained in Real Estate or Legal but not essential)
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills with the ability to liaise with internal teams and external stakeholders.
- High attention to detail and accuracy when working with documentation and reporting.
- Strong knowledge of Microsoft Office including Word, Excel and Outlook.
- Proactive, reliable and comfortable working in a busy, professional team environment.
Job Features
#The perks Excellent opportunity to join a well-established, global commercial property organisation with a strong reputation in the real estate market. Work within a professional, fast-paced and coll...